Proposal of joint european project CHAIN-E :: БЕСПЛАТНЫЕ РЕФЕРАТЫ



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Proposal of joint european project CHAIN-E

(telephone, fax, mail, DHL post, e-mail).

56. Realizes the collection of the financial documents (invoices, waybills,

travel tickets) and their registration in the correspondence with

requirements of the project.

57. Realizes planning and monitoring expenditures of financial assets of

the project.

58. Elaborates the financial report on the expenditures of grant money.

59. Conducts accounting and remittances in various currencies.

60. Inspects and adjusts the use of financial assets of the university by

the department.

Thus, the international departments of both Ural, and European

universities bear responsibility for the most general organizational

aspects of the realization of the project: operative-circumspect activity,

planning, monitoring and reporting, distribution of outcomes of works,

technical support of the mobility, publishing works, supply and financial

management.

The inclusive aspects of the project concerning development of higher

economic education, tutoring at foreign universities and academic

recognition of study periods, and also individual problems of organization

of mobility are assigned to Regional Centre for Student Exchanges (Vagant

Center) of the USVPU, which bears responsibility for the fulfillment of the

following functions:

Introduction of the European Credit Transfer System (ECTS) in the Ural

universities; the guaranteed carrying out of the obligations of

universities on observance the ECTS principles and mechanisms while its

using among Russian institutions as well as while international student

exchanges;

Rendering of the methodical and organizational assistance while

introduction ECTS in the Ural universities; rendering of organizational and

information support to the institutional ECTS-coordinators beginning the

introduction of the ECTS; involving of academic staff in a procedure of

credit allocation among subjects of the curricula;

Coordination of the Ural universities activity on their adaptation to the

requirements of the European educational dimensions;

Informing of the university administrators, students and teachers-users of

the ECTS concerning educational possibilities of the European and Russian

universities; requirements and possibilities of their reception;

coordination, preparation, elaboration and distribution of information

packages of faculties, electronic presentation versions (Home pages) and

student Handbooks and Guides in Russia and countries of Western Europe.

The accumulation, processing and distribution of an information on problems

of mutual academic recognition among institutions of the Ural Region;

Organization of training periods for the teachers and administrators of the

Ural consortium universities concerning student exchanges and academic

recognition; generalization of obtained outcomes and their distribution in

the Ural universities consortium;

The coordination and approvement of the normative documents on academic

recognition;

Participation in the development of general curricula and Russian State

educational standards;

Maintenance of constant contacts with the ECTS-coordinators from other

universities: exchange with the applications, agreements on study terms;

coordination of the curricula and educational programs; preparation of the

documents on transcription of outcomes of study; fixing of the courses

recognition and recognition of study periods; designing of the individual

educational programs; combination of academic requirements and personal

interests of the students;

Monitoring of a course of study in the framework of the ECTS: maintenance

of adaptation and integration of foreign students at the university;

maintaining of contacts with the outgoing students for promotion of their

adaptation and progress in study.

Establishment and maintaining of contacts with structures realizing

sponsorship of study abroad, national organizations financing the programs

of student exchanges.

In a course of project the creation of the Vagant Centre branches at

the Ural universities consortium and delegation of a part of functions of

Regional Centre for Student Exchanges are supposed. Together with it, the

part of the responsibility under the project for study of the students

abroad is transmitted also to the Ural universities.

At the European universities the responsibility for the listed above

kinds of activity are assigned to student advisory centers and to

international relation offices. In all cases at the Russian universities as

well as in institutions of European Union the kinds of activity are carried

out with participation of faculty and university ECTS-coordinators.

The responsibility for language preparation of the students and

trainees is assigned separately to each university of the consortium.

However, the perfecting of language knowledge at the Russian participants

is supposed to be realized with use of possibilities of the modern Language

Center (USVPU), which has not only modern equipment, but also progressive

technologies of teaching. In a course of the project it is supposed to

create branch of the Language Center in opposite from the USVPU side of

Ekaterinburg on the basis of the Ural State University for Economics, to

which the part of functions and responsibility on language preparation of

the most numerous quota of the students of economic specialties among Ural

institutions will be delegated.

The success of the project in many respects depends on information

support, which should be regular, reliable, relevant and rapid. Information

exchange between universities of the consortium, search of it in computer

networks, conduction of teleconferences for the experience exchange and for

project management realization are assigned on created during the previous

joint universities activity Information Network Centers, which are

responsible for this kind of activity.

Management structure

Project management experience of the Coordinator; his/her participation in

other programs of international cooperation

Mrs. Lieve Bracke is the manager of the International Relations Office

since 1987. The department has qualified workers, who are incorporated

in two groups: conceptual and administrative. The department has

experience of coordination of the European educational projects

(Erasmus, Lingua, COMMET, Tempus), and also programs of European Union

outside Europe (EC - USA, MEDCAMPUS, Alpha, UNITWIN (UNESCO)). The

equipment, know-how and qualification of the Office employees allow to

operate and to realize these programs successfully.

Mrs. Lieve Bracke has been acting as the coordinator of student exchange

programs between the Santander group universities ICP-94-NL-2020/17,

joint European projects on student exchanges with Hungary (in several

specialities) and pre-project Pre-JEP 00304-93 with Kiev University

(Ukraine), in which university of Leeds (Great Britain) participated as

coordinating institution. She was a member of the Santander group

Executive committee (since 1993). Now she represents Ghent university,

which is the contractor-coordinator of JEP URAL (T.JEP-10094-95 RF),

which includes universities of Ghent (Belgium), Rotterdam (the

Netherlands), Valladolid (Spain) and the USVPU (Russia). Besides she

coordinates a series of the URAL subprojects of Ghent University with 4

Ural universities and project OCTOPUSI, which envelops universities of

Europe, countries of a CIS, Southeast Asia and Southern Africa.

The Prof.-Dr. G. Romantsev, rector of the USVPU has wide experience in

international and interuniversity cooperation. The Association for

Scientific Research and Educational Methods in Vocational Education

(ASREM/VE) exists more than for 10 years, and is headed by the USVPU and

integrates more than 130 institutions and colleges. The institutions of

Russia, Ukraine, Belorussia, Uzbekistan, Kazakhstan and other countries

entered the Association, which activity is coordinated by the USVPU. In

1987-1990 the USVPU was one of the participants of a joint comprehensive

program of Central and East European countries "Improving the

Educational System on the Base of Using Computers ". The continuous

contacts link the USVPU with Rohr University (Bochum, Germany); Max

Plank Institute (Berlin, Germany), IBM Corporation and World ORT Union.

In 1995 the university to participant of the Tacis - Distance Learning

Pilot Project in the Economic Zone of the Urals - Russian Federation -

WW. 91.05/01.01/BO41 between the Commission of the European Communities

in Brussels and Institute of National Economy in Rome, Italy.

In 1994-1998 the USVPU actively cooperates with Flemish community,

heading a consortium of 4 Ural universities, which work with the Ghent

University within the framework of the bilateral and multilateral

agreements, and USVPU, besides in the framework of Tempus (Tacis) JEP

URAL (T.JEP - 10094-95 RF). In a course of the JEP URAL fulfillment the

Regional Office for International Cooperation was created in the USVPU

and equipped with the modern equipment. The employees of the Regional

Office have gained necessary qualification upon training periods at the

European universities and are capable to execute administrative

solutions of the coordinator of the project.

Now under G. Romantsev's power the agreements have been made and the

connection with universities and colleges of Munich, Kempten, Wiadrin

(Frankfurt – on Maine) (Germany), Tyantsyn (China), Ulan-Bator

(Mongolia) has been adjusted.

The decision making process envisaged

In accordance with the management structure of the project the solutions

are subdivided on strategic and operating ones. The strategic solutions

can be connected to a measurement of the long-term plans of work, role

and responsibility of the partners, resource allocation of the project

with the purpose of increase of quality of works, optimization of the

resource expenditures. Such solutions are made by the coordinator of the

project as agreed with the Rectors Council and with bearing in mind of

judgements of other interested persons supporting the project

financially, and organizationally.

The operating solutions are made within the framework of the annual

Revised Budget and Activity Plan (RBAP) and are directed to the

realization of the scheduled activities. They are made at the project

managers’ level, level of the involved faculties and departments

managers, managers of international cooperation services. If the

solutions affect interests of other partner universities, their

coordination with Coordinating Council is carried out. If these

solutions cause a modification of the works scheduled terms and/or of

resources, it is required to coordinate these solutions with the

coordinator of the project. The conditions of the coordination of the

solutions with Tempus Department are determined by the Contract.

MANAGEMENT TABLE

Reference N°: 6 Description of the outcome: Management of the

project

|Description of the activities: | |Year |

|6.1. Annual planning of the activities and of | |1 |2 |3 |

|6.2. Annual report on done activities to the | |1 |2 |3 |

|6.3. Weekly holding of operating workshops with| |1 |2 |3 |

|teleconferences with the contact persons of the| | | | |

|6.4. Coordinating Council meetings of managers | |1 |2 |3 |

|of works on the project in Ural universities | | | | |

|6.5. The Ural Rectors Council meetings: The | |1 |2 |3 |

|intermediate results and perspectives of the | | | | |

|6.6. Holding of coordinating workshops of | |1 |2 |3 |

|participating in the consortium which will be | | | | |

|6.7. Participation of representatives of 8 | |1 |2 |3 |

|universities-participants of the project in the| | | | |

|annual coordinating conference of ETF Tempus- | | | | |

|6.8. Purchasing and installation of modern | |1 | | |

|universities of the Ural Consortium: 5 Faxes | | | | |

|Inputs (allocated from the Tempus budget): | |Year |

|1. Financing of travel and stay in Ekaterinburg| |1 |2 |3 |

|of European participants of the conference (see| | | | |

|2. Financing of purchasing of 5 Faxes and 5 | |1 | | |

|3. Financing of travel and 2-days stay in Turin| |1 |2 |3 |

|of 1 participant from each university going to | | | | |

|4. Financing of photocopying of the documents | |1 |2 |3 |

|and costs for materials immediately connected | | | | |

|5. Financing of waybills. | |1 |2 |3 |

|6. Financing of administrative activity. | |1 |2 |3 |

Inputs (allocated from outside the Tempus budget:

1. Provision of staff for management of the project, including the managers

and technical executors.

2. Granting by universities of means of the communications.

3. Granting by universities of premises and office equipment.

Total Tempus funding required (including related mobility flows) over

project duration:

ECU 35620

3.3. Quality Control

Internal monitoring

The operating control includes obligatory planning of all kinds of

activity at both the level of administrative structures and executors and,

accordingly, reports on the scheduled activity fulfillment. Both short-term

and long- term planning will be carried out. For realization of internal

monitoring of the project with the purpose of an evaluation of timeliness

and qualities of fulfillment of works all participants should declare the

regular reports on fulfillment of activity to university-coordinator of the

project. It will allow inspecting an expenditure of financial resources and

fulfillment of the plans of works.

External evaluation

The general reports will annually be declared in Tempus Department for a

qualitative and quantitative evaluation of efficiency of activity under the

project with the external experts.

The activity under the project will be discussed on annual conferences

and seminars with a participation of the European experts. It will allow to

make the necessary adjustments to the project activity in time for

maintenance of due quality.

It is possible to assume that the Tacis Coordinating Unit situated in

Ekaterinburg also can act in a role of the observers and experts of the

project activity.

Except kinds of monitoring of quality, timeliness and expediency of the

project activities, and also rational use of financial resources from the

part of the project coordinators and of the Tempus Department, it is

necessary to take into account monitoring from the part of other persons

interested in development and effective outcomes of the project. First of

all, organizations managers who sign the letters of endorsement of the

project and guarantee additional financial and organizational support: the

rectors of universities - participants of the project, chiefs of the

Central Bank of Russia, chiefs of the Parliament committee on Economy of

Sverdlovsk Area, and Nuffic as well. The regular publication of the plans

of activity under the project and outcomes of their fulfillment in

Newsletters will allow all interested persons to inspect process of the

project development and its efficiency.

IV.4. WORKPLAN:

WORKPLAN Year 1998 - 1999 (November 1 - October 31)

|Outcomes/activities |NOV |DEC |JAN |FEB |MAR |APR |MAY |JUN |JUL |AUG |SEP |OCT |Duratio|

| | | | | | | | | | | | | |n |

Activities carried out both in the partner country and in the EU: O

Activities carried out in the partner country: X

Activities carried out in the EU: =

|3.6 Staff training |= |= = =| | | | | | | | | | |4 weeks|

|coordinators and staff of| | | |= | | | | | | | | | |

|4.5 Organization of | |X | | | | | | | | |X | |2 weeks|

|5. 6 academics deliver|XXX= |= = =|OOOOO|XX | | |XXXXX| | | |XXXX |XXXX |27 |

|5.1 Elaboration of new |XXX= | |= = =| | | | | | | |XXXX |XXXX |17 |

|5.2 Organizational and |XXX= |= = =|= = =|XX | | | | | | | | |18 |

|6.4 Coordinating Council |X |X |X |X |X |X |X |X |X |X |X |X |12 days|

|6.5 The Ural Rectors |X | | | | | |X | | | | | |2 days |

|6.6 Holding of | | | | | |0 | | | | | | |1 day |

WORKPLAN Year 1999 - 2000 (November 1 - October 31)

|Outcomes/activities |NOV |DEC |JAN |FEB |MAR |APR |MAY |JUN |JUL |AUG |SEP |OCT |Duratio|

| | | | | | | | | | | | | |n |

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